Client reference
VINCI Energies: 67 lawyers, 4 continents, a bilingual Copilot adoption program
How we co-designed and deployed a custom AI training program for the legal department of VINCI Energies International & Systems.
67
lawyers trained across 4 continents
12
live sessions (6 topics × 2 languages)
6
months of structured program
27
pain points identified, prioritized into 3 axes
Project summary
Client
VINCI Energies International & Systems
Sector
Industry & Energy (CAC 40)
Department
Legal department
Scope
67 lawyers, 4 continents
Program
“AI Rendez-vous” — 12 live sessions over 6 months
Languages
French + English
Tool
Microsoft 365 Copilot
Method
Co-built from field brainstorming (27 pain points, 3 priorities)
Deliverables
Replays, FR/EN guides, prompt library, monthly tips, KPI dashboard
Year
2026
The challenge
VINCI Energies International & Systems is a division of the VINCI group, a global leader in concessions and construction. Its legal department covers 67 lawyers across 4 continents: French-speaking Europe (~25 people), English-speaking Europe and international (~23), Brazil (~19), Asia (~4).
The starting observation was common to many large organizations:
- Microsoft 365 Copilot licenses were deployed, but actual usage plateaued at 10-15%
- Lawyers didn’t know how to use Copilot concretely in their daily work
- Some didn’t even know what was possible
- There was no structured adoption program — just an IT rollout
The challenge: move 57-60 lawyers from untapped potential to daily, measurable AI usage.
Co-building the program in 4 steps
Seminar demo
Audience
67 international lawyers
Format
Live presentation at in-person seminar
First demonstration of what Copilot can concretely do for a lawyer. Goal: create desire and demonstrate possible gains.
Strategic lunch
Audience
Legal leadership
Format
Informal meeting
Validation of the approach, alignment on objectives and governance framework. Decision to launch a structured program.
Team brainstorming
Audience
9 participants from the central legal team
Format
2-hour workshop
Identification of daily pain points. Result: 27 issues identified, analyzed and prioritized into 3 intervention axes:
Priority #1 — The daily jungle
Score: 65/70Outlook, emails, meeting follow-up, administrative mental load. This consumes the most time.
Priority #2 — The compliance burden
Score: 42/70Formal proofreading, verification, typo hunting. Critical but repetitive tasks.
Priority #3 — Impact & materials
Score: 37/70PowerPoint presentations, visuals, communication materials. Too much time on form vs substance.
Program launch
Audience
67 lawyers
Format
“AI Rendez-vous” program — 6 months, 12 live sessions
Co-building the program based on the 3 identified priorities. Each session directly addresses a pain point expressed by the team.
The ‘AI Rendez-vous’ — 6 months of structured program
Duration
6 months
Sessions
6 topics × 2 languages = 12 sessions
Cadence
Biweekly
Mode
Remote (Teams) to cover 4 continents
Audience
67 lawyers, groups of 15-20 for interactivity
Method
“I show, you do” — live demo by Antoine, then hands-on practice
Session themes (aligned with the 3 priorities)
Responding to Priority #1 — The daily jungle
Session 1 — “Zero Mental Load”
Copilot in Outlook & Teams. Email thread synthesis, smart sorting, automatic action plan after meetings.
Responding to Priority #2 — The compliance burden
Session 2 — “The Production Assistant”
Copilot in Word & PowerPoint. Copilot as “super-auditor”: formal proofreading, typo hunting, contract verification in 5 minutes.
Responding to Priority #3 — Impact & materials
Sessions 3-6
Co-built with the team based on emerging needs. Examples: advanced Excel, Copilot Agents, AI governance, automations.
Included deliverables
Multi-timezone management: The program covers 4 continents. The English session is scheduled at a neutral time (12-2pm CET) allowing teams from Brazil (morning), Europe (noon) and Asia (evening) to attend live. All sessions are recorded for replay.
Want similar results for your team?
Book a callOur philosophy for this program
AI isn’t here to replace you
It’s here to give you your time back. Repetitive tasks are handled by Copilot, you focus on analysis and strategy.
We’re not guessing what you need
This program was built from YOUR pain points, identified during a brainstorming session with your team. Not a generic catalog.
30 to 60 minutes saved daily
That’s the measurable goal. 2.5 hours per week. That’s leaving on time for once.
You become an augmented lawyer
It’s not just about saving time. AI gives you a “superpower” to focus on high-value analysis. AI handles the groundwork, you elevate your expertise.
A data-driven program
Every adoption program must prove its value. At VINCI Energies, we set up 5 tracking indicators measured throughout the program:
Copilot Adoption Rate
Pre/post program survey. Goal: from 10-15% to 60-70% actual usage.
Session Participation
Live attendance rate + replay viewing rate. Goal: >70%.
Resource Engagement
Views and clicks on prompt library, monthly tips and guides.
Satisfaction
Post-session survey + global NPS. Goal: >80% satisfaction.
Business Impact
Time saved, use cases adopted, active champions in the organization.
Measurement tools
The vision: from training to automation
The training program is Phase 1. The long-term vision with VINCI Energies goes further:
Champion Program
Identification and upskilling of internal leaders within the legal team. Goal: they become AI references and train their own divisions.
Custom Copilot Agents
Beyond manual use, creation of autonomous AI agents for recurring tasks: regulatory monitoring, document synthesis, compliance report generation.
Monitoring & openness
Opening to the broader AI ecosystem (new tools, new solutions), always subject to IT validation. Goal: VINCI Energies stays at the cutting edge without taking risks.
Facing a similar challenge?
We design every program from scratch, based on your team’s real needs. Whether you’re 10 or 100, legal or other — let’s talk about your context.
Confidential • No commitment • 100% Microsoft 365 • OPCO funding possible